Evolve Library Management System

evolveiconBuilt from the ground up with years of feedback from librarians, Evolve LMS is a scalable application for libraries of all sizes that want to improve staff productivity and modernize their services to patrons. Designed for maximum convenience and ease of use, the system can be accessed over the Internet or run on your own servers and infrastructure.

Unlike other library management systems, Evolve is built on a flexible framework that allows you to customize the software to fit your unique library environment. It provides a high level of configuration and control when implementing and using the system. Most changes in the system can be quickly and easily configured by your own administrators or the Infovision support staff.

Available as an in-house application or a cloud computing solution, Evolve utilizes the latest Microsoft .Net platform. This enables the system to incorporate full integration capabilities with all Microsoft Office products and minimize the use of third-party products by using .Net services (where available).

Evolve Library – Features

General

Evolve is designed and built in-house with a dedicated team of experienced software developers. This ensures that all the modules operate consistently and to the highest level of efficiency on an optimized database platform.

Key features include:
  • Runs via Internet browser – no setup required on individual workstations.
  • Can be run exclusively on your network or in a hosted configuration via the Internet.
  • Cost effective operation for bookmobile libraries and remote branches.
  • Consistent screen display of modules and pop-up alerts.
  • Hyperlinks allow easy navigation – less need to navigate by menus.
  • Available for on premises or cloud computing deployment
  • Maintains technological currency – no re-licensing required with new technologies.
  • Dynamic field creation allows data fields to be added/deleted/modified on the fly.
  • Unicode compliant.
  • Scalable to any size with advanced multi-tier design.
  • SIP2 capability for connection to third-party software products.

Acquisitions

Evolve’s fully integrated acquisitions module provides a comprehensive tool for managing the purchase of items and monitoring expenditures.

Key features include:
  • Ability to handle all material and order types including monographs, serials, standing orders, gifts and exchanges.
  • Comprehensive management of multilevel fund accounts.
  • Ability to do budget checks for orders against funds used without going into the fund itself.
  • Budget control, including multiple financial years.
  • Invoice control.
  • Processing of miscellaneous costs.
  • Foreign currencies (manages acquisitions using foreign currencies).
  • Orders can be sent by post, fax, email or electronically.
  • Management of detailed vendor information, including email addresses, default discounts set against specific materials and service types, and default claims and reminders.
  • Multiple order types and priorities on the same purchase order.
  • Discounts can be applied at item level, either as a percentage of the unit price or as an actual value.
  • Direct check-in from the purchase order screen.
  • Multiple items can be received on one invoice.
  • Intuitive, easy-to-use web environment.
  • Automatic tax calculation.
  • Multiple titles per order with different ledger.

Authorities

Evolve’s Authority Control module allows for full implementation and compliance with Library of Congress MARC 21. It also provides enriched searches with “See” and “See Also” references, and can standardize records to the most currently used headings for author, title, subject, series, etc.

Key features include:
  • Create or delete authorities for Authors, Corporate Authors, Subjects, Series, Uniform Titles, Classifications, Special Classifications and Countries.
  • View titles tied to an authority term.
  • Delete Unused Subject, Series, Author and Uniform Title Terms.
  • Intuitive, easy-to-use web environment.
  • Ability to determine heading indexes (e.g. author, title) to customer requirements.

Catalog

The catalog module provides an easy way to create and edit library catalog records in USMARC format. It can also be used for reading, editing and loading batch MARC records or directly via z39.50.

Key features include:
  • Easy to create, edit or delete USMARC records.
  • Familiar keystrokes such as “copy,” “cut” and “paste” for editing data fields within and between records.
  • Fields can be of any length, with an unlimited number of fields in a record.
  • When editing a field, displays a list of the available subfield codes for that tag, and lets you click to insert any of these codes.
  • Records may be validated on request. The validation process uses the information in the field list to check that non-repeatable fields are not repeated, and that indicators and subfield codes are valid.
  • Records may be saved as templates for subsequent use. For example, set up templates containing the standard or commonly used codes and fields for each cataloging format and use those as a guide when creating a new record.
  • Ability to search the whole of a bibliographic record through full text retrieval.
  • Z39.50 search and retrieve of MARC records for cataloging.
  • Support for 10 & 13 ISBN.
  • Link multimedia and web addresses to catalog records.
  • Immediate and dynamic status control of items.

Circulation

The circulation module provides a powerful, easy-to-use web interface for libraries to run their circulation system. The comprehensive loans management application allows you to process reserves, maintain patron records and manage fines/charges administration.

Key features include:
  • Standard circulation features such as checkouts, returns and renewals, patron registration, process payments and refunds, reservations, patron messages, bibliographic enquiry, and change copy status.
  • Override settings for the loan period.
  • Hyperlinks allow for ease of flow and reduced navigation by menus.
  • Controllable display of patron registration details.
  • A summary of patron transaction details, including number of current loans, overdue items, outstanding charges and reservations.
  • Powerful patron searching provides access by fields such as last name, first name, address, patron category, telephone numbers, classes and groups.
  • Ability to relate users and manage relationships.
  • Provision for Claimed Returned/Lost items.

Web OPAC – Patron Access

Evolve’s Web Opac is designed to operate on all available browser platforms and complies with disability access standards. It allows for full customization to suit your library’s functionality and branding. The segmented browser enables easy viewing of popular collections such as videos and CDs.

Key features include:
  • Integrated OPAC and web browser access.
  • Works with e-discovery platforms.
  • Ability to design your own OPAC and web pages.
  • Google-like searching with word auto-complete function.
  • Enables patrons to search the catalogue, place reservations, renew items and view their loan histories using the Intranet or Internet. Images can be attached to items to enable viewing over the Internet.
  • Link images, sound files and/or video clips to records.
  • Inquiry management allows patrons to communicate with the librarians and vice-versa.
  • Easy access to hyperlinked information.

Periodicals

The periodicals module manages all the financial aspects of serials orders and subscriptions. It provides a very fast mechanism for processing new issues.

Key features include:
  • Intuitive, easy-to-use web environment.
  • Easy generation of supplier and subscription details.
  • Automatic generation of expected issues.
  • Variety of publication periods available from daily newspapers to annual publications.
  • Pre-allocation of due dates and/or issue numbering for each issue.
  • Subscription schedules can be maintained or added to for irregular and ad hoc events.
  • Subscriptions can be regenerated at any time during the subscription period.
  • Multiple copies of each issue can be included on one subscription.
  • Handles supplements.

Reporting

The reporting module uses Crystal reports to transform your data into meaningful information through a vast array of statistics and usage reports. It allows you to select the filtering for controlling the information you want. In many reports you can also specify the period to be covered.

Key features include:
  • Intuitive, easy-to-use web environment.
  • “Ready” reports are set up per library implementation for on-demand printing of commonly used reports.
  • Crystal Reports is one of the most widely used reporting programs, with powerful reporting tools.
  • Send e-mail, SMS or paper notifications fines, overdues and reserves.
  • All fields are mapped to tables that allow inclusion in any report.
  • Information is retained for comparison reports to assist in comparing KPIs.
  • Reports can be produced for all Evolve modules.
  • Reports are quick to produce and use “live” data, ensuring that up to date information is available at all times.